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Step 4 - PEMM event planning

Experience of has shown that although some aspects of PEMM events need to be carefully planned in advance, such as the quantity and frequency of events for budgeting purposes, each individual event is most effective when it is planned flexibly, with each event building on what has already happened in a circular process. Each event needs to be designed strategically to build on previous achievements, and attempting to tackle a number of key objectives, including its participants list, possible delivery partners and facilitation exercises, in an iterative process, as summarised in Figure 3, with each iteration being used as the starting point for the next event.

Figure 3 Iterative Process of Participatory Market Mapping

1. Review of Prevailing Market Conditions

 

 
2. Planning of Participatory Market Mapping Workshop
3. Holding of Participatory Market Mapping Workshop 4. Debriefing Review after each Event
5. Review of Progress Against other Roadmap Activities 6. Preparing for next Participatory Market Mapping Event.

  • Participatory event objectives +

    The facilitation team should plan a series of events, including the main participatory market mapping workshop, in addition to several other events before or afterwards, using the template in Annex 1. It is important to list each event, considering the emerging issues in the system of the selected energy market that are creating new challenges and opportunities for the market actors. Based on these issues, the facilitation team should try and plan the objectives of each event, including what change is hoped to be achieved, for whom, and how. This can include building of capacity of certain actors to more confidently share their experiences, or facilitating all the actors to map their market system together identifying market barriers and potential interventions.

    Top Tip: It is important that although the facilitation team tries to plan a number of events in advance, including their objectives, that they also remain flexible and change the events and their objectives over time as they gain important information about the barriers and opportunities of the selected energy market system from other events. It is also useful to have a plan for a range of events which can be explained to the market actors so they know what to expect on their shared journey towards increased cooperation and collaboration.

  • Participatory event review +

    It is best to carry out the review of each event as a debriefing session as soon after the event as possible, while the facilitators have the details fresh in their minds, keeping track of the following items:

    • Did the event achieve its outcomes against its objectives?
    • What went well in the workshop and should be built on?
    • What didn’t go as planned, and what can be learned from this experience?
    • Did anything particularly surprising or unexpected happen?
    • Is there anything that facilitators should specifically look out for in the next workshop relating to these surprises?
    • How did the market actors behave and what were their impressions about the success of the event?
    • Did the event achieve its objectives, and if so, in what ways?

    The overall roadmap process often involves a number of different activities happening at the same time, so it is important to also review what else has been happening between the market actors and how this information can feed into the participatory events.

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